Event Services Outdoor Policy

ASUC Student Union Outdoor Space Policies

Please note that to view our policies which are not exclusive to outdoor spaces (e.g. payment, cancellation, catering, etc) click here.
Only events that are academically driven are allowed on campus outdoor spaces.
Public groups may book Lower Sproul, Campanile Esplanade, Memorial Glade, and Faculty Glade only.
Reservations are not final until you have signed a contract and returned it to your Event Coordinator.

1 Fees:

1.1 When groups falling into two different fee categories elect to cosponsor an event, the higher facility rate shall be used to determine fees.

1.2 Only signatories of Registered Student Organizations with the LEAD Center, ASUC Student Government, and Fraternities & Sororities may book spaces and the subsidized student rate.

1.3 Campus Departments may not act as agents for Non-Campus Affiliates in order to receive department rates for space and services.

1.4 Campus outdoor spaces are free for students to reserve, however there are required charges through Campus Facilities Services.

1.4.1 If you are using a green space, you may have to pay a sprinkler shutoff fee.

1.4.2 Events longer than 4 hours which will be serving food or alcohol are required to rent portable restrooms and trash bins. You may also request compost bins, for an additional fee.

1.4.3 There is an additional charge for electrical access in outdoor spaces.

2 Available Services

2.1 Event Services, located on the 2nd floor of the Martin Luther King Jr. Student Union, has professional Event Coordinators who can help you with your event.

2.1.1 Event coordination is $87 per hour, in line with campus recharge policies.

2.1.2 Event Coordinators can help with the following services:

2.1.2.1 Rent your equipment such as tables, chairs, and canopies

2.1.2.2 Select and order linens and decorations

2.1.2.2.1 No decorations or equipment may stake into the grass, as it can cause damage

2.1.2.2.2 No decorations or displays may touch, hang from, or lean on physical structures on campus

2.1.2.3 Coordinate food and drinks

2.1.2.3.1 ASUC Student Union catering is required in Lower Sproul Plaza

2.1.2.4 Rent audio visual equipment

2.1.2.5 Work with Campus Facilities Services to coordinate power, trash, recycling, composting, restrooms

2.1.2.6 Day of staffing by our Event Services team

2.1.2.7 Work with local vendors to secure discounts

 

3 Amplified Sound

3.1 To have amplified sound, sound approval is required from all surrounding building coordinators.

3.1.1 Sproul Plaza, Savio Steps, Lower Sproul, South Treeline, and Sather Gate Crescent are allowed amplified sound from 12pm-1pm and    5pm-7pm per Berkeley Campus Regulations.

3.1.2 No amplified sound is permitted on VLSB Lawn

3.2 Event Services can help you contact the necessary building coordinators to gain amplified sound approval

3.3 For Upper Sproul and the Savio Steps, Event Services must be notified in advance if use of the Savio sound system is needed in order to ensure available staff to setup and test equipment.

3.4 No amplified sound is allowed after 10pm, in accordance with city of Berkeley Noise Ordinance.

3.5 Sound must not exceed 50 decibels from 7am-10pm, and 55 decibels from 10pm-7am.

3.6 No amplified sound is permitted between the last day of instruction and the last day of finals. Please refer to the UC Berkeley Academic Calendar to confirm these dates.