Event Services Outdoor Policy
Please note that to view our policies which are not exclusive to outdoor spaces (e.g. payment, cancellation, catering, etc) click here.
Only events that are academically driven are allowed on campus outdoor spaces.
Public groups may book Lower Sproul, Campanile Esplanade, Memorial Glade, and Faculty Glade only.
Reservations are not final until you have signed a contract and returned it to your Event Coordinator.
1.1 When groups falling into two different fee categories elect to cosponsor an event, the higher facility rate shall be used to determine fees.
1.2 Only signatories of Registered Student Organizations with the LEAD Center, ASUC Student Government, and Fraternities & Sororities may book spaces and the subsidized student rate.
1.3 Campus Departments may not act as agents for Non-Campus Affiliates in order to receive department rates for space and services.
1.4 Campus outdoor spaces are free for students to reserve, however there are required charges through Campus Facilities Services.
1.4.1 If you are using a green space, you may have to pay a sprinkler shutoff fee.
1.4.2 Events longer than 4 hours which will be serving food or alcohol are required to rent portable restrooms and trash bins. You may also request compost bins, for an additional fee.
1.4.3 There is an additional charge for electrical access in outdoor spaces.
2 Available Services
2.1 Event Services, located on the 2nd floor of the Martin Luther King Jr. Student Union, has professional Event Coordinators who can help you with your event.
2.1.1 Event coordination is $87 per hour, in line with campus recharge policies.
2.1.2 Event Coordinators can help with the following services:
220.127.116.11 Rent your equipment such as tables, chairs, and canopies
18.104.22.168 Select and order linens and decorations
22.214.171.124.1 No decorations or equipment may stake into the grass, as it can cause damage
126.96.36.199.2 No decorations or displays may touch, hang from, or lean on physical structures on campus
188.8.131.52 Coordinate food and drinks
184.108.40.206.1 ASUC Student Union catering is required in Lower Sproul Plaza
220.127.116.11 Rent audio visual equipment
18.104.22.168 Work with Campus Facilities Services to coordinate power, trash, recycling, composting, restrooms
22.214.171.124 Day of staffing by our Event Services team
126.96.36.199 Work with local vendors to secure discounts
3 Amplified Sound for Confirmed Events
(see campus amplification policies for more details)
3.1 To have amplified sound, approval is required from Berkeley Event Services and all surrounding building coordinators.
3.1.1 For Savio (Sproul Hall) steps and in Lower Sproul Plaza, amplified sound is allowed, for authorized events only, from 12pm-1pm and 5pm-7pm per Berkeley Campus Regulations. Approval from surrounding building coordinators is not required during those times, but events must be authorized and booked through Berkeley Event Services.
3.1.2 For Savio (Sproul Hall) steps and in Lower Sproul Plaza, sound amplification equipment must be provided by Berkeley Event Services, who must be notified in advance if use of a sound system is needed in order to ensure available staff to setup and test equipment.
3.1.3 No amplified sound is permitted on VLSB Lawn.
3.2 No amplified sound is allowed after 10pm, in accordance with city of Berkeley Noise Ordinance.
3.3 Sound must not exceed 50 decibels from 7am-10pm, and 55 decibels from 10pm-7am.
3.4 No amplified sound is permitted between the last day of instruction and the last day of finals. Please refer to the UC Berkeley Academic Calendar to confirm these dates.