Classroom Reservations
General Assignment (GA) classrooms
General Information
General Assignment (GA) classrooms are managed by Berkeley Event Services and can be reserved by faculty/staff or registered/sponsored student groups (RSOs or SSOs). (Non-GA classrooms are directly managed by academic departments.)
Please note that:
GA classrooms on campus may be reserved for authorized university activities and programs in accordance with existing university policies, campus regulations, and any specific building restrictions.
Non-academic use of GA classrooms must be for authorized activities that have a direct programmatic relationship to the purpose of the university department or the mission of the university, and must not interfere with official university functions or unreasonably disrupt campus operations.
The person in control of the event or activity must be on site for the duration of the entire event. For departmental events only, if someone cannot be present, the department must sign a waiver accepting all responsibility for the possible cost of property damage or bodily injury arising out of the event.
The department or registered student organization is responsible for the cost of all building unlocking/locking, custodial services, grounds maintenance, zero waste, possible property damage, or other impacts (possibly unforeseen), resulting from this event.
University departments should not act as agents for students, signatories, RSOs, or non-affiliated, outside groups.
Non-Affiliated groups or people are not permitted to reserve classroom space through the Office of the Registrar at this time. You may refer to ASUC Event Services or the Campus Event Facilities List.
Most general assignment classrooms are available Monday–Friday 8am to 10pm, building hours may vary. The University is not open on Saturday and Sundays or on University holidays, however, designated buildings can be reserved on the weekends. Fees may apply. For more information, please email eventservices@berkeley.edu.
It is recommended that you look to alternative campus event spaces if we cannot accommodate the logistics of your event: ASUC Event Services or Campus Event Facilities List.
RSO
Separate reservation requests must be made for dates in Month 1 and for dates in Months 2-4 as two distinct time periods, with no overlapping occurrences between the two.
Reservation Policies and Procedures for Registered Student Organizations
- You must be an active signatory of a Registered Student Organization to reserve general assignment classroom space on campus. If you are an active signatory, you can request access here to 25Live to make a reservation. For instructions and tips on how to make a successful request, click here.
- Classroom space is limited and is made available on a first-come, first-serve basis determined by the date the request for space is made.
- If your request is denied, you must submit a new request and start over.
When using classroom space, you must abide by the Classroom Use Policies or you may be denied from making future reservations. - For important dates, scheduling timeline and overview of policies, please review the GA Classroom Reservation Updates.
As enrollment and class sections continue to increase with no new additional classroom spaces, we are facing a severe space shortage for non-academic events for the foreseeable future. Please work with your OASIS advisor to plan carefully and look for alternative options if necessary. Thank you for your continued patience, understanding, and cooperation.
Fill-out this inquiry form here to submit classroom reservation/event questions. If you are having a technical issue with 25Live, refer to the troubleshooting chart by clicking here.
Please note: The Office of the Registrar is unable to provide or bring in additional furniture and equipment into General Assignment classroom spaces. Please contact Berkeley Audio Visual to inquire about renting additional items.
FACULTY AND STAFF
Separate reservation requests must be made for dates in Month 1 and for dates in Months 2-4 as two distinct time periods, with no overlapping occurrences between the two.
Reservation Procedures for Faculty and Staff
Faculty and staff in academic and administrative departments are eligible to reserve General Assignment (GA) classrooms. Eligible parties may submit requests for university functions via 25Live.
Non-affiliated entities are not allowed to reserve classroom space and departments may not sponsor or host events that are not relevant to the purpose and mission of the requesting academic department. Non-affiliated entities may wish to contact Event Services or check for Alternative Spaces/Facilities to host their events.
- General Assignment (GA) classrooms on campus may be reserved for authorized university activities and programs in accordance with existing university policies, campus regulations, and any specific restrictions.
- Any non-academic use of GA classrooms must not significantly interfere with official university functions or unreasonably disrupt normal operations of the campus.
- Non-academic use of GA classrooms must be for authorized activities that have a direct programmatic relationship to the purpose of the university department.
The scheduling system 25Live may be used to submit requests for:
• Review sessions
• Midterm exams
• DSP proctoring space accommodations
• Department meetings
• Film screenings
• Orientations
• Trainings
• Outreach programs
- Weekday requests must be submitted at least twenty one days prior to the start of the event.
- Weekend requests must be submitted at least six weeks prior to the start date of the event.
- Weeks 1–4 of Fall/Spring instruction: classrooms are not available for one-time reservations before 8 p.m. on weekdays.
- Weeks 5–15 of Fall/Spring instruction: one-time reservations before 8 p.m. on weekdays are put on hold until Week 5. Check the Academic Calendar for specific dates.
- Summer Session A to the beginning of Session D: Classrooms are not available for one-time reservations before 5 p.m. on weekdays. Check the Academic Calendar for specific dates.
- Final exams and DeCals must be scheduled by the department scheduler.
If you have any questions, please submit them using this form. If you are inquiring about a specific request, please include the event confirmation ID (e.g. 2021-AABBCC) in the subject line and in the email boddy.
WEEKEND RESERVATIONS
Separate reservation requests must be made for dates in Month 1 and for dates in Months 2-4 as two distinct time periods, with no overlapping occurrences between the two.
Reservation Procedures for Faculty and Staff
Faculty, Staff, and Students can reserve classroom space on weekends for conference, tournaments, or other major/large events that:
• require multiple rooms and/or
• are six hours or more on one day and/or
• will have 300 or more attendees.
Fees will be charged in most cases.
•Faculty/Staff and Student Groups: Submit requests directly into 25Live