Opening Submission Dates:
– Fall: July 1
– Spring: December 1
Or after RSO signatory training is completed.

Timing Restrictions:
– Weeks 1–4: Reservations before 8 PM are not allowed.
– Weeks 5–15: Early reservations (before 8 PM)
held until Week 5

Submission Deadline:
– Single Classroom: Submit request 7 days in advance.
– Multiple Classrooms (per day): Submit request 21 days in advance.

Opening Submission Dates:
– Reservations accepted up to 365 days in advance.

Submission Deadline:
– Single Classroom: Submit request 14 days in advance.
– Multiple Classrooms (per day): Submit request 21 days in advance.

Timing Restrictions:
– GA classrooms are not available on home football game days unless the event includes paid UCPD SPO/CSO or alternate approved staffing. Subject to approval.

Opening Submission Dates:
– Reservations accepted up to 365 days in advance.

Timing Restrictions:
– Confirmed approximately the 2nd week of April, after Academic Scheduling completion.
– RSOs: Cannot reserve GA classrooms.
– Faculty/Staff only.
– No reservations between the end of finals and the start of Summer Session A.

Submission Deadlines:
– Submit the request 3 days in advance.
– Multiple classrooms: Submit request 21 days in advance.

– Academic Classes, DeCals, Midterms, and Finals: Must be scheduled through the Office of the Registrar (scheduling@berkeley.edu).
– RRR Week: Classrooms available by request, subject to availability.
– Finals Week: No reservations allowed.
– Winter Break: Classrooms closed from the end of finals to the Wednesday before Spring instruction.
– Summer Semester: Submission Deadline: Single Classroom 3 days in advance, and Multiple Classrooms: 21 days in advance.

– RRR & Finals Week: GA classrooms not available.
– Summer Semester: GA classrooms are not reservable by RSOs.
– Winter Break: GA classrooms closed from the end of finals to Wednesday before Spring instruction.

– Major Event Policy (MEP) – As the event host, you are responsible for determining if your event qualifies as a “Major Event” under UC Berkeley’s Major Event Policy (MEP). This policy exists to ensure the safety and success of large-scale events on campus.

To understand the specific criteria, please review the Major Event Policy. If you are unsure whether your event qualifies, please email the Major Events Director at majorevents@berkeley.edu for guidance.

Required Steps for All Major Events
If your event is identified as a Major Event, you must complete the following steps within the specified timeframes. Failure to do so will result in the cancellation of your reservation.

Six (6) Weeks Before Your Event:
Submit the Major Event Registration Form.
Submit the UCPD Event Security Assessment Form for a mandatory security review.

One (1) Week Before Your Event:
Receive a response and approval from UCPD. This may include requirements or costs for additional security.
Upload the UCPD approval document (a PDF of an email is acceptable) to your reservation in the 25Live portal.

Cancellations must be made in writing by email to classroomevents@berkeley.edu to avoid fees. Written notification must be received within the following timeframes.

– Weekday reservations a minimum of 3 business days in advance
– Weekend reservations a minimum of 14 business days in advance
– Cancellation notification not given within the timeframe listed, will result in payment of reservation fees

– No fee for classrooms with <399 capacity
– $292 / classroom for rooms with ≥400 capacity

– $192 / classroom (≤399 capacity), 1–14 hours
– $292 / classroom (≥400 capacity), 1–14 hours
– $0.00 / Social Science Building: 1 room/day is free; multiple room bookings must use alternate locations

– Event Staff: $30 / hour per staff (min. 4 hours, 2 staff required)
– UCPD: Client is responsible for CSO/SPO if required
– Damage Fees: Charged if damage occurs
– Cleaning Fees: Charged for extra cleaning needs

Campus Departments
– Payment must be made via Chartstring (the only accepted method).

Registered Student Organizations (RSOs)
– Accepted payment methods: Purchase Order (PO), Check, or Credit Card.
– Purchase Order (PO)- Must be submitted before the start of the event.
– Credit Card – Provide the name and contact information of the person Student Affairs Finance should reach out to for credit card details.
– Check – Communicate the check number to Classroom reservations. A team member will follow up to coordinate check collection.

Invoicing and Payment Collection
– A representative from Student Affairs Finance will contact the listed client representative regarding payment and invoicing.