FAQs

faqs

GENERAL

Our services are available to anyone who needs support. We generally support University of California departments or any organization hosting an event on or near the UC Berkeley campus.

We primarily provide support on or near the UC Berkeley campus. We are also available to provide support in the Greater Bay Area.

No. Our equipment is available when our staff is also supporting the event.

You may use our online form by clicking here to request services or get a quotation.
Please check our Policies & Guidelines section for more specific information about how our services are managed.

We no longer offer services for DVD or tape duplication. However, we can deliver high-quality master files using cloud-based file storage utilities such as Berkeley Box or bDrive, or publish your content on YouTube. A popular alternative physical media format is to deliver your video on USB flash drives.

Media Releases & Permissions

The University of California requires a signed UC Berkeley media release form for each presenter appearing in a broadcast program to be on file with BAV before we are authorized to publish video and/or audio of the event. Individuals appearing in multiple events must sign and submit the UC Berkeley media release form for each event in which they appear. BAV is not authorized to release audio or video material to the public until we have received a copy of the signed agreements from all presenters appearing in a broadcast program. This is a University of California requirement that is mandated by the UC Office of Legal Affairs.

Anyone appearing on camera (or on an audio recording) who can be identified must sign the release. If there is any uncertainty as to whether someone needs to sign a release, it’s always best to have a signature.

Blank media release forms (click here to download form) and other information can be found on the Media Release page by clicking here. Please help your presenter(s) complete the top part of the form before sending it to them for signature.

Copies of signed media releases may be sent to BAVvia email using link below:

Please collect all required presenter forms for an event before submitting them to BAV. Document submissions must be validated to be processed. Therefore, all documents and correspondence should reference the original BAV order number.

A signed media release is required before we can release a program to the public. If the presenter wishes to be excluded from the program, we may be able to remove the portions in which they appear, depending upon how much the objecting individual impacts the program as a whole. Additional editing charges may apply.

A signed media release is required before releasing a program to the public. BAV is not authorized to amend legal documents or the procedure for filing media releases.

Any media release form or process changes must first be cleared through the UC Office of Legal Affairs. BAV is not authorized to amend legal documents or the procedure for filing media releases.

A signed media release is required before releasing a program to the public. This applies to all presenters, regardless of their University affiliation.

A signed media release is required before we can release a program to the public. If the presenter is deceased, the surviving beneficiaries may be authorized to provide permission. The best practice is to collect signatures before or at an event.

The media release form provides for electronic signature. Email or postal services may be used for correspondence and document transmission.

If the event has been published, the webcast must be removed. Please send a request to remove the program to BerkeleyAV@berkeley.edu and include the relevant URL(s) in your instructions. The information you provide will need to be validated, so referencing the original BAV order number will help us process your request.

Technically, no – although there is no guarantee that your trusted viewers won’t leak the material. BAV or the University of California cannot be held liable for any damage or loss due to unintended leaks. If there is ever any uncertainty about whether to get a signature or not, we strongly recommend that you obtain a signature as a precautionary measure.

Technically, no. If you intend to replicate the discs for mass distribution, your replication facility will likely ask you to sign an Intellectual Property Agreement (IPA) which indicates that you have the permission to distribute the material. If there is ever any uncertainty about whether to get a signature or not, we strongly recommend that you obtain a signature as a precautionary measure.
I want to host this webcast on my department’s web server.

If your department’s server is the property of the University of California, you are still responsible for collecting and filing signed media releases from all presenters. However, if the video is not hosted on a distribution channel managed by BAV, you do not need to send the documents to us.

Please check our Media Releases section by clicking here if you need blank release forms or are ready to submit signed releases.

We prefer documents to be sent in an email attachment to help keep administrative costs down and minimize publishing turnaround times. Mail and personal delivery can be accepted, but a minimum $25 processing fee may be added to your order. Please do not submit original documents – only copies.

We prefer documents to be sent in an email attachment to help keep administrative costs down and minimize publishing turnaround times. Mail and personal delivery can be accepted, but a minimum $25 processing fee may be added to your order. Please do not submit original documents – only copies.

No. Adobe Acrobat supports digital signature directly in the PDF document. If you don’t already have a digital signature verification file on your computer, Acrobat will guide you through the process to set up a new Digital ID. Simply click on the signature box, and create a new digital ID (or select an existing one) from the dropdown menu that appears. You will be prompted to enter some ID information and a password. You may store your digital ID file on your computer, or for additional security, on a removable flash drive or online storage service like Google Drive or Box.com. After your digital ID is set up, you will be prompted for the digital ID file and your password whenever you choose to sign a document in this way.

Contact us!

Click here( need link) to submit your request if you are a UC Berkeley campus affiliate (faculty, staff, and students)
For non-campus affiliates, please email berkeleyav@berkeley.edu to submit your requests.