Opening Submission Dates:
– Fall: July 1
– Spring: December 1
Or after RSO signatory training is completed.

Timing Restrictions:
– Weeks 1–4: Reservations before 8 PM are not allowed.
– Weeks 5–15: Early reservations (before 8 PM)
held until Week 5

Submission Deadline:
– Single Classroom: Submit request 14 days in advance.
– Multiple Classrooms (per day): Submit request 21 days in advance.

Opening Submission Dates:
• Reservations accepted up to 365 days in advance.
Submission Deadline:
• Single Classroom: Submit request 14 days in advance.
• Multiple Classrooms (per day): Submit request 21 days in advance.

Timing Restrictions:
• GA classrooms are not available on home football game days unless the event includes paid UCPD SPO/CSO or alternate approved staffing. Subject to approval.

Opening Submission Dates:
• Reservations accepted up to 365 days in advance.
Timing Restrictions:
• Confirmed approximately 2nd week of April, after Academic Scheduling completion.
• RSOs: Cannot reserve GA classrooms.
• Faculty/Staff only.
• No reservations between the end of finals and start of Summer Session A.

Submission Deadlines:
• Single classroom: 14 days in advance
• Multiple classrooms: 6 weeks in advance

• Academic Classes, DeCals, Midterms, and Finals: Must be scheduled through the Office of the Registrar (view link) (scheduling@berkeley.edu).
• RRR Week: Classrooms available by request, subject to availability.
• Finals Week: No reservations allowed.
• Winter Break: Classrooms closed from end of finals to Wednesday before Spring instruction.

RRR & Finals Week: GA classrooms not available.
• Summer Semester: GA classrooms not reservable by RSOs.

• Major Event Policy (MEP) – As the event host, you are responsible for understanding if your event qualifies as a major event and thus subject to the Major Event Policy for details and procedures for non-Departmental Users to Request Access to Campus Facilities. If you have questions about whether your booking is a major event, please email majorevents@berkeley.edu

Per the Campus Major Events Policy procedures, if you feel that your request is likely to significantly affect campus safety/security or campus services, or interfere with other campus functions/activities, you are responsible to conduct UCPD and insurance consultations to determine if the policy applies and best next steps. Failure to comply will result in cancellation of the reservation.

If after you review of  the MEP and identify that your event is a Major Event, Please complete the following within the specified timeframes or we cannot process your request:

• Submit the Major Event Registration Form six weeks prior to your event.

• Submit UCPD’s Event Notification and Security Assessment Form for a security review no less than six weeks prior to your event. When UCPD has responded to your request (including for potential increased security costs), please upload the document under your reservation ID# in 25Live. A PDF of an email approval will suffice as well. Documentation is required no later than one week prior to the event.
• Submit documentation that supports UCPD’s / Director of Major Events, approval to proceed.

• No fee for classrooms with <299 capacity
• $190 / classroom for rooms with ≥300 capacity

• $190 / classroom (≤299 capacity), 1–14 hours
• $290 / classroom (≥300 capacity), 1–14 hours
• $0.00 / Social Science Building: 1 room/day is free; multiple room bookings must use alternate locations

• Admin Fee: $100 / booking for events with multiple classrooms
• Event Staff: $30 / hour per staff (min. 4 hours, 2 staff required)
• UCPD: Client responsible for CSO/SPO if required
• Damage Fees: Charged if damage occurs
• Cleaning Fees: Charged for extra cleaning needs